Graduate Charlottesville FAQ
WHAT IS CHECK-IN/ CHECK-OUT TIME?
Our standard check-in time is 4 pm. Check out is 11 am.
HOW DO I CHANGE OR CANCEL MY BOOKING?
Change and cancellation terms vary per type of booking. Terms for your reservation can be found on the website during the booking process and in your booking confirmation email.
For reservations booked directly with the hotel, modifications and cancelations can be made by:
Phone (modifications or cancelations)
Call 434 295 4333 and select “1” for Reservations to speak to a member of our team.
Online (cancelations only)
For reservations made directly on graduatehotels.com, visit https://www.graduatehotels.com/charlottesville/#/booking/cancel to cancel.
For third party bookings, you will need to contact the third party directly.
CAN I GET A COPY OF MY FOLIO?
Yes, please submit a Folio Request.
WHAT IF I NEED AN EARLY ARRIVAL / LATE DEPARTURE / EARLY DEPARTURE?
Please check with the front desk and we will do our best to accommodate.
WHAT IS THE MINIMUM AGE REQUIREMENT TO CHECK IN?
Guests must be 18 or older to reserve a room at Graduate Charlottesville. All guests under 18 must be accompanied by an adult.
For security purposes, you will be asked to provide a valid government or state-issued photo ID at check-in.
WILL MY CARD BE CHARGED AT THE TIME OF RESERVATION?
If you booked an advance payment rate, your card will be charged a deposit of full room and tax prior to your arrival. If you did not book an advance payment rate, your card will not be charged until your check-out.
If you use a debit/credit card to check in, a hold will be placed on your card for the full anticipated amount to be owed to the hotel, including estimated incidentals of $50 per night, through your date of check out. Provided you do not have any room charges or damages, the incidental hold will be released within 5-7 business days from the date of check-out or longer at the discretion of your card issuer.
DO I NEED A CREDIT CARD AT CHECK IN?
Yes, all guests need a valid credit card that matches their identification.
WHAT FORMS OF PAYMENT DO YOU ACCEPT?
We accept American Express, Diners, Discover, JCB, Mastercard, Visa, Apple Pay, and Google Pay. Additionally, our UK hotels accept Union Pay and Maaestro. All Hotels also accept cash payment at check-out, however a valid credit card must still be presented upon arrival.
CAN I GET A CONFIRMATION EMAIL?
Yes, you can get a copy of your upcoming stay confirmation by submitting a request to firstname.lastname@example.org.
WHAT IS YOUR CANCELLATION POLICY?
Cancellation policies vary based on your booking. Please refer to your confirmation email for details. If you need a copy of your upcoming stay confirmation please email email@example.com.
DO YOU HAVE A BEST RATE GUARANTEE?
Yes, please learn more about The Graduate Pledge.
WHAT IS THE SMOKING POLICY?
All rooms are completely non-smoking, If guests smoke in their rooms, there will be a $300 Smoking Fee, plus taxes, per occurrence applied to your card.
WHAT IS YOUR PET POLICY / FEES?
Our hotels are pre-friendly. Add a pet to your reservation for $35 per night. In accordance with Graduate’s standard pet policy, a maximum of two pets are allowed. A one-time, non-refundable pet hosting fee of $35 per night per pet will be charged to the guest folio upon check-in. Additionally, guests will be held liable for any physical damage caused by their pet, whether in guest rooms or public areas of the Graduate Hotel.
Please note the following:
- Pets must be attached to a leash at all times that the pet is outside of the guestroom
- Pets are not permitted to be left in guestrooms unattended
- Guests must be present in order to receive Housekeeping service and the pet must be on a leash during these times, if pet is left unattended, housekeeping service will not be provided
- Should your pet be the cause of any guest complaints, the hotel reserves the right to charge an additional $250 disturbance fee per occurrence.
- Guests will be required to sign a “pet waiver” form upon arrival.
DO YOU HAVE ACCESSIBLE ROOMS?
Yes, all Graduate Hotels offer accessible rooms.
DO YOU HAVE CONNECTING ROOMS?
Yes, please contact the hotel directly and a member of our team can assist with your reservation.
DO YOU HAVE ROLLAWAYS OR CRIBS?
Rollaway beds are limited to specific rooms due to local fire ordinances. Please call and a member of our team will be happy to help you reserve a room that can accommodate. We do not offer cribs.
DO YOU HAVE SHOWERS/BATHTUBS?
The hotel has a mixture of bathtubs, showers and roll-in showers. Please call and a member of our team will be happy to help you reserve a room that can accommodate your needs.
IS THERE A GYM?
Yes, our fitness center is located on the second floor and is equipt with adjustable weights, peleton bike, treadmill and workout bench.
HOW DO I RESERVE A COMPLIMENTARY BIKE?
Complimentary bike rentals are available through the Front Desk, based on availability.
IS SELF-SERVICE ICE AVAILABLE?
Yes, on floors 4 and 7.
WHAT ARE THE NEARBY ATTRACTIONS?
Our friendly front desk staff loves sharing their local knowledge. Contact them for tips on exploring town. Here are some of our favorite spots around town.
IS THERE WIFI AVAILABLE?
Yes, complimentary WiFi is available throughout the hotel.
HOW DO I GET THERE?
Graduate Charlottesville is about a 25-minute drive (10 miles) from the Charlottesville Albemarle Airport. If you don’t have access to a car, local app-based ride-sharing and taxi services are available. Please contact the front desk for assistance in arranging taxi or limo services to the airport.
IS ON-SITE PARKING / VALET PARKING AVAILABLE?
We offer Valet services at $20 per night, Self parking for $18 per night and oversized vehicle parking based on availability. We also offer offsite parking for XL vehicles (U-hauls/XL Vans). Height restrictions do apply for onsite parking.
FOOD & BEVERAGE
CAN I MAKE A RESERVATION AT YOUR RESTAURANT OR BAR?
Reservations are not needed for Poindexter Coffee or Trophy Room.
WHAT ARE YOUR DINING HOURS OF OPERATION AND CAN I VIEW MENUS ONLINE?
View current restaurant menus, hours and more for Poindexter Coffee and Trophy Room.
DO YOU HAVE ROOM SERVICE?
We do not offer room service, however to-go options are available at all our restaurants and bars.
CAN I STORE MY LUGGAGE?
Yes, we are happy to store your luggage before and after checkout.
CAN I HAVE A PACKAGE SENT TO THE HOTEL?
Yes, mail may be picked up and dropped off at the front desk. If we’re holding mail, packages or phone messages for you, we will call your room and send and SMS message.
ARE LAUNDRY SERVICES AVAILABLE?
Laundry service is available Monday through Friday. Items received at the front desk by 7:45 a.m. will be returned the same day by 7 p.m. All items received after 7:45 a.m. will be returned the following day.
ARE BUSINESS SERVICES AVAILABLE?
There is no business center at the hotel, however the front desk is happy to print boarding passes, etc. upon request.
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